By-Laws

BYLAWS OF THE

KANSAS CHILD SUPPORT ENFORCEMENT ASSOCIATION

ARTICLE I
NAME AND PRINCIPAL OFFICE SECTION 1: NAME
The organization, incorporated under the Kansas Corporation Code, shall be known as the
Kansas Child Support Enforcement Association.
SECTION 2: PRINCIPAL OFFICE
The principal office of the Kansas Child Support Enforcement Association shall be located in the city where the President of the Association is located, or in such other city in Kansas as shall be designated by the Board of Directors.
ARTICLE II PURPOSE
This corporation is organized:
1. To establish, operate, and maintain, without profit to the corporation, or its members, a state association to advance, educate and improve efforts of federal, state, and local governments and their employees in the field of reciprocal and family support enforcement; to ensure effective implementation of family support laws and the Uniform Interstate Family Support Act and Title IV-D of the Social Security Act, as amended; to further a good working relationship between state and local agencies, public officers, attorneys, legislators, and judges to work in the field of family law and family support and to afford participants an opportunity to discuss problems and propose solutions of common interest;
2. To provide information, educational workshops, seminars, and conferences to facilitate public relations and public awareness of child support enforcement programs and family law related issues;
3. To develop procedures and programs, provide specialized services relative to child and family support and related subjects; to conduct and encourage promotion of such programs;
4. To promote policies that will facilitate and improve child and family support programs and procedures;
5. To serve as a resource for public and legislative information and to suggest support legislation that will improve family law concerns and to improve child and family support programs and procedures;
6. To work in conjunction with the National Child Support Enforcement Association in order that we might share information and educational techniques:
7. To solicit and accept funding, grants, and contributions from public units and agencies, private foundations, and others to support its programs; and,
8. To initiate any lawful activity necessary or convenient in connection with any of the foregoing purposes or powers enumerated in the Kansas Corporation Code.
ARTICLE III BOARD OF DIRECTORS
SECTION 1: NUMBER AND COMPOSITION
The affairs of this Corporation shall be managed by its elected Board of Directors, which shall consist of the officers (as defined in Article IV of these bylaws), the past president (which shall
be defined as the person who shall turn over the files and records of the office of the president, as described in Article IV, Section 5), and not more than eleven (11) elected directors.
The composition of elected directors shall include directors who are elected as set forth in Article IX of these bylaws. Any directors who are not elected as set forth in Article IX shall be elected at the Annual Association Meeting.
SECTION 2: QUALIFICATION AND SELECTION OF BOARD MEMBERS
Members of the Board of Directors shall be persons working in any aspect of child support enforcement. The term elected director shall include directors who are elected as set forth in Article IX of these bylaws.
Four (4) permanent non-voting advisory board members will serve based upon the employed positions that they hold to provide a balance in the organization. The four (4) advisory board members are the Kansas IV-D Director, the Child Support Coordinator with the Judicial Branch, an educator and a legislator. The educator and legislator will be appointed by the Board of Directors.
In addition to these members, eight (8) non-voting board members may be selected by the Board of Directors, two in each of the following categories: 1) residential custodial parent, 2) non- residential custodial parent, 3) child advocate, and 4) business.
SECTION 3: TERM FOR ELECTED DIRECTORS
FAll elected directors shall serve a term of two (2) years, which shall commence at the close of elections. No elected director shall serve for more than two consecutive terms as an elected director, and shall not be allowed to serve as an elected director until the expiration of two (2)
years after the completion of two consecutive terms, except that this section shall not prohibit an elected director from serving as an officer.
SECTION 4: ANNUAL MEETINGS
An annual meeting of the Board of Directors shall be held at such day and at such other place within the state as may be provided by resolution of the Board of Directors. An annual meeting of the Board of Directors may be held in conjunction with the Annual Association Meeting.
SECTION 5: QUARTERLY MEETINGS
Meetings of the Board of Directors shall be held quarterly at a time and place as may be approved by the Board of Directors.
SECTION 6: SPECIAL MEETINGS
Special meetings of the Board of Directors may be called by or at the request of the President or any six Directors.
SECTION 7: NOTICE
Written notice of each quarterly meeting, specifying the place, day and hour and, in the case of the special meetings, the reason therefore, shall be delivered to each Director not less than ten (10) days and not more than forty (40) days before the date of the meeting, either personally, by e-mail, or by U.S. mail, at the direction of the President of the Board of Directors or the other Directors calling the meeting. A tentative agenda shall accompany each written notice of the meeting. If mailed, such notice shall be deemed to be delivered when deposited in the United States Mail, addressed to the Director at his/her address as it appears on the records of the Corporation, with postage prepaid.
It is provided, however, that whenever any notice is required to be given, a waiver thereof in writing signed by persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to such notice having been properly given.
SECTION 8: QUORUM
A majority of the Directors with the power to vote shall constitute a quorum for the transaction
of business at any meeting of the Board. The act of the majority of the Directors present, either in person or by phone, at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater number is required by law or by these Bylaws.
SECTION 9: REMOVAL OF BOARD MEMBERS
A. The Board, by a vote of two-thirds (2/3) of the Board of Directors, (although only a quorum need be present), shall have the authority to remove a Director for good cause shown upon
written notice of the intended action to the Director in question at least ten (10) days prior to the vote.
B. When an elected Director fails to appear, either in person or by phone, unless through no fault of his or her own at three (3) consecutive quarterly meetings of the Board of Directors or at one- half (½) of the quarterly meetings held during a two year period, his or her membership on the Board of Directors may be reviewed for termination and he or she shall be notified by the Secretary in writing.
SECTION 10: POWER AND DUTIES
The Board shall have, but shall not be limited to, the following powers, duties and responsibilities:
1. Set and review all policies for the operation of the Corporation;
2. Exercise supervision of all funds and exercise supervision over receipts and expenditures;
3. Select and terminate all officers of the Corporation;
4. Evaluate the operation of the Corporation in accordance with the objectives and purposes as stated in the Articles of Incorporation;
5. Keep correct and complete books and records of accounts, minutes of meetings and the names and addresses of the members of the Board, and permit all books and records to be inspected by any Director, or his or her agent or attorney, for any proper purpose at any reasonable time;
6. Authorize any employee or employees, officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation, and such authority may be general or confined to specific instances;
7. Insure that no loans shall be contracted on behalf of the Corporation and no evidences of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors. Such authority may be general or confined to specific instances;
8. Insure that all checks, drafts, or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Corporation, shall be signed by such employee or employees, officer or officers, agent or agents of the Corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors;
9. Insure that all funds of the Corporation not otherwise employed shall be deposited from time
to time to the credit of the Corporation in such banks, trust companies or other depositories as the
Board of Directors may select, and;
10. Insure that at least one (1) meeting for the general Association membership shall be held annually with the site, duration, registration fee and agenda of the meeting(s) determined by the Board of Directors and communicated in advance to the membership. The Board of Directors may elect not to conduct an annual association meeting by 2/3 vote of the Board of Directors present.
11. The Board of Directors shall have the power to extend the membership period time frames and the membership dues.
12. The Board of Directors shall have the power to make decisions in the best interest of the
Association in times of hardship.
ARTICLE IV MEMBERSHIP
SECTION 1: INDIVIDUAL MEMBERSHIP
Individual membership shall be made available to any person working in the profession of child support enforcement or who is a custodial or non-custodial parent, a child advocate, or business representative. Individual members of the Association shall be entitled to vote at the Association meeting, shall be eligible for election or appointment to fill vacant officer or director positions and shall receive other benefits of membership, including but not limited to, receipt of the Association newsletter. Nothing in this section shall be construed to restrict the right of individual members to participate in the activities of the district chapters of the Association provided for in Article IX of these Bylaws.
SECTION 2: ANNUAL PERIOD OF MEMBERSHIP
The annual period of individual membership in the statewide Association shall be for the fiscal year from June 1 through May 31. In times of fiscal hardship, the Board of Directors may vote to extend the membership period.
SECTION 3: ANNUAL DUES
Annual dues shall be established by the Board of Directors. Annual dues shall be due and payable on or before June 1. Any individual member who has failed to pay current dues at the conclusion of the annual meeting of members following the annual date for such payment of annual dues, shall be dropped from the membership roster. Such member may be reinstated upon payment of dues. Child support professionals dropped from the membership roster of the statewide Association shall be dropped from the membership roster of district chapters. Support obligees or obligors dropped from the membership of the statewide Association may elect to continue to participate in the Association through district membership. The Board of Directors may elect to extend the membership period and waive annual dues.
SECTION 4: DISTRICT MEMBERSHIP
District membership shall be available to the Association's individual members and to persons who are obligees of support or obligors of support. District membership entitles a district member to fully participate in the activities of the district chapter to which the district member is
affiliated. District membership does not entitle district members to vote at the Association annual meeting, receive the association newsletter or fill any vacancy of the statewide Association's officers or directors by election or appointment.
The payment of dues to the statewide Association is not a requirement of district membership except for child support professionals. Nothing in this section shall be construed to bar a district member from procuring individual membership as provided by Sections 1, 2, and 3 of this article and thereafter participating in both the district and statewide activities of the Association.
ARTICLE V
OFFICERS
SECTION 1: OFFICERS
The officers of the Association shall consist of a President, President-Elect, Vice President,
Secretary, and Treasurer. No person may hold more than one office at a time except for an outgoing Treasurer to the extent specified in Section 2: of this Article.
SECTION 2: ELECTION AND TERM OF OFFICE
The officers shall be elected by a majority vote of the Association membership in elections held
during the Association Meeting, except that no person shall serve as an officer of the Association if they have not previously served as a Director for a period of at least one year. If no meeting is held, elections may be by alternate method approved by the Board. The term of office for the Treasurer and Secretary shall be two years or until the next election for that position. The term of office for all other officers shall be one year or until the next election of the Association membership. The term of the Treasurer shall commence at the first meeting of the Officers and Board of Directors of the Association held after the meeting of the Association membership and shall continue until the first meeting of the Officers and Board of Directors of the Association held after the next Meeting of the Association membership at which the Treasurer's office is elected.
SECTION 3: REMOVAL
The Board, by affirmative vote of two-thirds (2/3) of the members present, either in person or by
phone, at a meeting, shall have the power to warn or reprimand an officer or to suspend or
revoke the privileges of holding an office from an officer for good cause or for violation of the
resolutions of the Board or of these Bylaws.
SECTION 4: VACANCIES
A vacancy in any officer or Director because of death, resignation, removal, disqualification, or
otherwise may be filled by a majority vote of the Directors present at a meeting at which a
quorum is present. An Officer or Director appointed in this manner shall fill the unexpired term
of the vacated position.
SECTION 5: PRESIDENT
The President shall be the chief executive of the Kansas Child Support Enforcement Association;
shall preside at the meetings of the Board and shall preside at all meetings of the membership; shall chair the Conference Facilities Committee; shall cooperate with the board and staff in planning the agenda for meetings of the Board; shall appoint all committees which may include persons not members of the Board; shall supervise and approve the payment of all operating expenses of the Association; shall work closely with staff in the conduct of the affairs of the Association; shall perform such other duties as may properly appertain to the office; and shall turn over to the successor in office all files and records of that office.
SECTION 6: PRESIDENT-ELECT
The President-Elect shall become familiar with all Association affairs in preparation for
assuming the presidency, and shall work in cooperation with the President. The President-Elect
presides at all meetings in the absence of the President. The President Elect chairs the Speakers Committee. The President-Elect shall automatically succeed the President at the end of the term.
SECTION 7: VICE-PRESIDENT
In the absence of the President and President-Elect, or in the event of their inability or refusal to
act, the Vice-President shall perform the duties of the President and when so acting, shall have
all the powers of, and be subject to, all the restrictions upon the President. The Vice-President
shall perform such other duties as from time to time may be assigned to him or her by the
President of the Board of Directors. The Vice-President shall chair the Vendor Committee and the Bylaws Committee. The Vice-President shall be responsible to turn over to the successor in office all the records and files of that office.
SECTION 8: SECRETARY
The Secretary shall be responsible for the preparation and maintenance of the minutes of
meetings of the Board and of resolutions presented to or passed by the Board; and turn over to
the successor in office all of the records and files of that office. The Secretary shall prepare all
agendas for annual and regular meetings.
SECTION 9: TREASURER
The Treasurer shall collect and disburse all funds; prepare and submit at each Association
Meeting an accurate accounting of all funds received and disbursed; chair the Registration Committee; and be responsible for general review of banking, financial and accounting functions of the Association. The outgoing Treasurer shall, at the first meeting of the officers and Board of Directors of the Association held after the Annual Meeting of the Association, turn over to the successor in office all the records, files, and funds of that office.
ARTICLE VI
COMMITTEES
SECTION 1: CREATION
The President shall have the authority to create, dissolve, and appoint members to ad hoc
Committees as he/she deems necessary.
SECTION 2: STANDING COMMITTEES
The President may create, dissolve, and appoint members to Standing Committees as he/she
deem necessary.
SECTION 3: LEGISLATIVE COMMITTEE
The Legislative Committee shall work in conjunction with the membership to assist and support
legislation that will improve the administration of family law and child support related matters.
SECTION 4: NOMINATION COMMITTEE
The Nomination Committee shall recommend to the Association Membership officers and
successors to the Board of Directors when vacancies occur.
SECTION 5: MEMBERSHIP COMMITTEE
The Membership Committee shall work to enhance the number and participation of the
members.
SECTION 6: BYLAWS COMMITTEE
The Bylaws Committee shall work to review and recommend to the Association any
modifications or additions to the bylaws. Chaired by the Vice-President.
SECTION 7: CONFERENCE FACILITIES COMMITTEE
The Conference Facilities Committee shall be in charge of securing the facilities for the Annual Conference. Chaired by the President.
SECTION 8: VENDOR COMMITTEE
The Vendor Committee shall solicit all donations (monetary and in kind), door prizes, speakers gifts, and shall provide for the ordering of t-shirts for Annual Conference.
SECTION 9: SPEAKERS COMMITTEE
The Speakers Committee shall secure the speakers and topics for Annual Conference and shall be responsible for the speaking schedule.
SECTION 10: REGISTRATION COMMITTEE
The Registration Committee shall prepare all registration forms for Annual Conference and shall track and distribute all such registrations. Shall be chaired by the Treasurer.
ARTICLE VII AMENDMENTS TO BYLAWS
These Bylaws, or the Articles of Incorporation of the Kansas Child Support Enforcement Association, may be amended, altered, or repealed by affirmative vote of two-thirds (2/3) of the members of the Association. Such vote shall be taken at an annual meeting of the Association Membership held at least thirty (30) days after notice of such meeting. Notice of such meeting shall include a copy of the proposed changes of the Bylaws or articles of Incorporation. Affirmative vote of 2/3 of the members of the Association may be obtained by alternate method in the event that the Association meeting is not held.
ARTICLE VIII REVENUE
The Board of Directors and officers shall determine annual dues which shall be paid by each member by June 1 of each calendar year. The Board of Directors shall have the authority to waive membership due in the event of hardship.
ARTICLE IX DISTRICT CHAPTERS
SECTION 1: GEOGRAPHIC AREAS
Six (6) geographic areas within the State of Kansas are established as districts wherein district chapters of the Association may be formed. The designated districts and the counties within each district are delineated on the map below.
SECTION 2: FORMATION OF DISTRICT CHAPTERS
Effective July 1, 1992, individual members of the Association who reside or are employed within each of the above delineated geographical districts may establish within the district of their residence or employment one subordinate chapter of the Association.
To establish a district chapter a self appointed committee of individual members of the
Association residing or employed within a designated geographical district must first obtain from the Association's membership chairperson the identifiable names of the individual members of
the Association who reside or are employed within the geographical district within which a proposed district chapter of the Association is intended to be formed through the efforts of the committee. The committee shall next set a date, time, and place for a meeting of the individual members of the association who reside or are employed within the geographical district within which a proposed district chapter of the Association is intended to be formed through the efforts of the committee. Written notification of the meeting and its purpose shall be delivered to all of the individual members of the Association who reside or are employed within the geographical district within which a proposed district chapter of the Association is intended to be formed through the efforts of the committee.
The notice of the meeting of the members required by this section shall be delivered not less than thirty (30) days nor more than sixty (60) days prior to the date designated for the meeting. The notice shall additionally specify that, if a simple majority of the members attending the meeting vote in favor of establishment of a district chapter of the Association, an election of officers for the proposed district chapter will also be held at the same meeting.
Nothing in this section bars participation in formation meetings via telephone conference call.
The incurred cost of postage, excluding labor and stationery, associated with providing the notice required by this section may be reimbursed to the committee if a written application for reimbursement is delivered to the association Treasurer and payment approved by the Board of Directors.
SECTION 3: DISTRICT CHAPTER BYLAWS
The individual members of the association initially elected officers of a district chapter shall within sixty (60) days of election develop proposed district bylaws consistent with the bylaws of the statewide Association. The proposed district bylaws shall be submitted to the Board of Directors of the Association to allow the Board to review the proposed bylaws for approval or rejection. If proposed bylaws are rejected by the Board of Directors the Board shall provide the officers of the district chapter a written statement identifying the reason(s) for rejection. The written statement shall include suggestions to remedy the problems identified. If proposed bylaws are approved by the Board of Directors the proposed bylaws shall be submitted by the officers of the district chapter to the district chapter membership for a vote to adopt or reject the proposed bylaws.
The initially elected district officers shall set a date, time, and place for a meeting of the membership of the newly organized district chapter for the purpose of adoption of bylaws. The district's officers shall not less than thirty (30) days nor more than sixty (60) days prior to the date designated for the meeting provide written notification of the meeting and its purpose to all of the individual members of the statewide Association who reside or are employed within the geographical boundaries of the respective district. The notification required by this section shall be issued by the officers of the district chapter within thirty (30) days of the district president receiving notification from the Board of Directors that the proposed district bylaws have been
approved by the Board of Directors for submission to the district membership for their adoption or rejection.
District bylaws shall be deemed adopted if a simple majority of the membership of the district chapter in attendance at a meeting, convened with proper notice, vote in favor of adoption of the proposed bylaws. Immediately after a district adopts bylaws the district president shall immediately deliver to the membership chairperson of the statewide Association a copy of bylaws adopted by the district membership, a list of those in attendance at the meeting wherein
the bylaws were adopted, an indication of the total votes in favor and in opposition to adoption of the bylaws, and a letter certifying that there has been compliance with all of the notice requirements of this section.
Nothing in this section bars participation in the bylaws adoption meeting via telephone conference call. The incurred cost of postage, excluding labor and stationery, associated with providing the notice required by this section may be reimbursed to the officers if a written application for reimbursement is delivered to the Association Treasurer and payment approved by the Board of Directors.
SECTION 4: ISSUANCE OF DISTRICT CHARTER
The membership chairperson of the statewide Association shall notify the Board of Directors of the Association of the adoption of bylaws by a district chapter. After the Board of Directors is notified that bylaws have been properly adopted by a district chapter, the district chapter shall be issued a charter and officially acknowledged by the statewide Association as a chapter of the Association.
SECTION 5: REVOCATION OF CHARTER
The Board of Directors by a vote of two-thirds (2/3) of the Directors, (although only a quorum need be present), shall have the authority to revoke a district charter for good cause shown after providing the president of the district chapter written notice of the intended action at least sixty (60) days prior to the vote. After the charter of a district chapter is revoked the entity formerly recognized as a district chapter shall cease to identify or represent itself to be part of the Association and use of the name Kansas Child Support Association, KCSEA, or Kansas Child Support Enforcement Association, Inc. shall be prohibited.
The Board of Directors may for good cause shown, upon a two-thirds (2/3) vote of the members present at a meeting, reinstate the charter of a district chapter.
SECTION 6: DISTRICT CHAPTER DIRECTOR
Each district chapter of the Association granted a charter shall, from its district membership, choose by majority vote one member of the Association's eleven (11) elective Board of
Directors. The person chosen district chapter director must be an individual member of the statewide Association prior to the date of election.
The term of directors elected per this section shall commence with the first elective rector vacancy that occurs to the Board and continue as stated in Article III, Section 3 of these bylaws.
If a director elected as provided by this section is unable to attend a meeting of the Board of Directors of the Association the elected director may be represented at a meeting by proxy. A proxy representative of a district director shall be allowed to vote in a meeting of the Board of Directors only if the proxy representative is an individual member of the statewide Association, and member of the district chapter represented by the director, and if the district director has granted the proxy status in written form delivered to the secretary of the Association prior to the commencement of the meeting.
SECTION 7: RESTRICTIONS
No district chapter or officer thereof may contract a debt on behalf of the statewide Association without prior approval of the Association by majority vote of the Board of Directors.
District chapters may levy dues for the operations of the district chapter however payment of district dues shall be in addition to and not in substitution for dues levied by the statewide Association.
Child support professionals shall be individual members of the statewide Association as a precondition and continuing condition of district chapter membership.